How to Hide Rows in Excel: A Step-by-Step Guide

Hiding rows in Excel is a handy trick for keeping your spreadsheet clean and organized. It allows you to temporarily remove data from view without deleting it. This can be especially useful when you want to focus on specific information or prevent others from seeing sensitive data. Here’s a quick overview on how to do it: simply select the rows you want to hide, right-click, and choose “Hide” from the context menu. Voila, the rows are out of sight!

Step by Step Tutorial on How to Hide Rows in Excel

Before we dive into the step by step process, let’s understand what we’re trying to achieve. By hiding rows in Excel, we are simply making certain rows invisible to the user. This can help declutter your spreadsheet and focus on the data that matters.

Step 1: Select the Rows

Click on the row number(s) on the left-hand side of the spreadsheet that you want to hide.

When you select one or more rows, the entire row from left to right will be highlighted. You can select multiple rows by clicking and dragging or by holding the ‘Ctrl’ key and clicking on individual row numbers.

Step 2: Right-Click

After selecting the row(s), right-click on the highlighted area to open the context menu.

Make sure you right-click on the highlighted row numbers, not on the cells themselves. This will ensure that the context menu for row options appears.

Step 3: Choose ‘Hide’

In the context menu that appears, click on the ‘Hide’ option.

Once you click ‘Hide,’ the selected rows will disappear from view. Don’t worry, they’re not gone forever, just hidden from sight.

After you complete these steps, the selected rows will no longer be visible in your Excel spreadsheet. However, the data in those rows is not deleted. You can always unhide them later if needed.

Tips on How to Hide Rows in Excel

  • To quickly hide a single row, you can use the keyboard shortcut ‘Ctrl’ + ‘9’.
  • If you want to hide multiple non-adjacent rows, hold down the ‘Ctrl’ key while clicking on the row numbers to select them.
  • To unhide rows, select the rows surrounding the hidden ones, right-click, and choose ‘Unhide’.
  • Double-check your print settings; hidden rows will not be printed unless you change the print settings to include them.
  • Be cautious when hiding rows with important data, as it can be overlooked if you forget to unhide them later.

Frequently Asked Questions

Can I hide rows based on a certain condition?

Yes, you can use the ‘Conditional Formatting’ feature to hide rows based on specific criteria or values within your cells.

How do I unhide rows?

To unhide rows, select the rows above and below the hidden rows, right-click, and then select ‘Unhide’ from the context menu.

Will hiding rows affect my calculations or formulas?

No, hiding rows does not affect calculations or formulas. All data in hidden rows will still be used in any calculations.

Is there a limit to how many rows I can hide?

No, there is no limit. You can hide as many rows as you need in Excel.

Can I hide rows and still filter data?

Yes, you can still apply filters to your data even if some rows are hidden. However, only the visible rows will be affected by the filtering.


  1. Select the Rows
  2. Right-Click
  3. Choose ‘Hide’


Hiding rows in Excel is a valuable skill that enhances your ability to manage and present data effectively. Whether you’re dealing with a small dataset or a large one, knowing how to hide rows can make your Excel experience smoother and more productive. Remember, hidden rows are not deleted, and you can always bring them back into view when necessary. Experiment with this feature, combine it with other Excel tools like filtering and conditional formatting, and watch as it transforms the way you handle data. And don’t forget, practice makes perfect, so the more you use these tricks, the better you’ll become at navigating Excel’s many features. Happy spreadsheeting!

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