How to Copy and Paste in Word 2019: A Step-by-Step Guide

Copying and pasting text in Word 2019 is a breeze once you get the hang of it. Essentially, you first select the text you want to copy, then you use a simple keyboard shortcut or click a couple of buttons to copy and paste it wherever you need it. It’s a fundamental skill that can save you tons of time, whether you’re working on a school report, a business document, or any other type of Word file.

Step by Step Tutorial for Copying and Pasting in Word 2019

Copying and pasting in Word 2019 is a simple process that allows you to duplicate text from one place to another without having to retype it. This tutorial will guide you through the steps to effortlessly move text around in your document.

Step 1: Select the Text You Want to Copy

Click and drag your mouse over the text you want to copy.

Selecting text is the first step in the copy and paste process. Make sure you’ve highlighted exactly what you want to copy, whether it’s a single word, a sentence, or multiple paragraphs. If you make a mistake, simply click away and start over.

Step 2: Copy the Text

Press Ctrl+C on your keyboard or right-click the selected text and choose ‘Copy’ from the context menu.

Once you’ve selected the text, you need to tell Word that you want to copy it. You can use the keyboard shortcut (Ctrl+C) for speed, or if you prefer using the mouse, a right-click will bring up a menu with the option to copy.

Step 3: Place Your Cursor Where You Want to Paste the Text

Click in the document where you want the copied text to appear.

Before you paste, decide where you want your copied text to go. Click there to place the cursor. If you’re pasting into a different document, make sure you’ve opened that document and clicked where you want the text first.

Step 4: Paste the Text

Press Ctrl+V on your keyboard or right-click and choose ‘Paste’ from the context menu.

To complete the process, paste the text you’ve copied. Again, you can use the keyboard shortcut (Ctrl+V) for a faster experience, or use the mouse and the context menu. Your text will appear where you placed your cursor.

After completing these steps, the text you copied will appear in the new location you selected. You can now continue editing your document as needed, knowing you’ve saved time by not having to retype or reformat the text.

Tips for Copying and Pasting in Word 2019

  • Always double-check the text you’ve selected before copying to ensure you don’t miss anything.
  • Use keyboard shortcuts (Ctrl+C to copy and Ctrl+V to paste) to speed up the process.
  • If you only need to copy formatting, use the Format Painter tool instead.
  • To paste text without its original formatting, choose ‘Paste Special’ and select ‘Unformatted Text’.
  • Remember that you can also use the ‘Cut’ command (Ctrl+X) if you want to move text without leaving the original behind.

Frequently Asked Questions

What is the difference between ‘Cut’ and ‘Copy’?

‘Cut’ removes the text from the original location and allows you to paste it elsewhere, while ‘Copy’ leaves the original text in place and creates a duplicate of it when you paste.

Can I copy and paste text from other programs into Word 2019?

Yes, you can copy text from other programs and paste it into Word. However, be aware that formatting may not always transfer over perfectly.

How do I copy and paste a large section of text?

To copy a large section, click at the beginning of the text, scroll to the end, hold down the Shift key, and click to select everything in between.

Can I undo a paste action if I make a mistake?

Yes, you can undo a paste action by pressing Ctrl+Z or by clicking the ‘Undo’ button in the Quick Access Toolbar.

How can I paste text without including hyperlinks?

When pasting, right-click and choose ‘Paste Special’, then select ‘Unformatted Text’ to paste without links or other formatting.


  1. Select the text you want to copy.
  2. Copy the text using Ctrl+C or the context menu.
  3. Place your cursor where you want to paste the text.
  4. Paste the text using Ctrl+V or the context menu.


Mastering how to copy and paste in Word 2019 can significantly enhance your productivity and efficiency while working on documents. This fundamental feature is essential for anyone looking to streamline their workflow, avoid repetitive typing, and ensure consistency throughout their documents. With the simple steps outlined above, you can quickly become a pro at manipulating text within your Word files. Don’t forget to utilize the tips provided to make the most out of your copy and paste actions, and always remember to double-check your work to avoid any mishaps.

With practice, copying and pasting will become second nature, leaving you more time to focus on the quality of your content rather than the mechanics of document creation. So, go ahead and give it a try – your future self will thank you for learning this valuable skill today!

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