How to Convert from Excel to Word: A Step-by-Step Guide

Converting from Excel to Word is easier than you might think! All it takes is copying the data from your Excel spreadsheet and pasting it into a Word document. With a few simple steps, you’ll have your data transferred over in no time. Let’s get into how you can do this.

Step by Step Tutorial: Convert from Excel to Word

Before we dive into the steps, let’s talk about why you might want to convert an Excel spreadsheet to a Word document. Maybe you’re creating a report and need to include some data tables, or perhaps you’re just more comfortable editing text in Word. Whatever the reason, following these steps will get your data moved over smoothly.

Step 1: Open Your Excel Spreadsheet

Open the Excel file that contains the data you want to transfer to Word.

Once you’ve got your Excel file open, make sure that all the data you want to convert is visible and that there are no filters applied that might hide some of your information.

Step 2: Select the Data

Click and drag to select the cells in Excel that you want to convert to Word.

When selecting your data, you can click and drag to select multiple cells, or press Ctrl+A to select the entire worksheet’s data. Just make sure you only select the data that you need to transfer.

Step 3: Copy the Data

Right-click on the selected cells and choose ‘Copy’ or press Ctrl+C on your keyboard.

Once you’ve copied your data, it’s stored on your clipboard, ready to be pasted into any program, including Word. You can also use the ‘Copy’ button in the Home tab of Excel’s ribbon.

Step 4: Open a Word Document

Open a new or existing Word document where you want to paste the Excel data.

If you’re creating a new document, just open Word and start a new blank document. If you’re adding to an existing document, make sure you’ve scrolled to the spot where you want the Excel data to go.

Step 5: Paste the Data

Right-click where you want to insert the Excel data in Word and choose ‘Paste’ or press Ctrl+V on your keyboard.

After pasting, you might notice that Word offers several pasting options. You can choose to keep the original formatting, match the formatting of your Word document, or paste the data as an image or text only.

Once you’ve completed the steps above, your Excel data will now be in your Word document. It will likely appear as a table that can be formatted and edited further in Word.

Tips for Converting from Excel to Word

  • Always double-check that you’ve selected all the necessary data before copying from Excel.
  • If you’re pasting a large amount of data, consider breaking it up into smaller sections to avoid overwhelming your Word document.
  • Make use of Word’s table tools to adjust the formatting of your pasted data, including alignment, borders, and shading.
  • To maintain the original formatting of your Excel data, use the ‘Keep Source Formatting’ paste option in Word.
  • Consider saving your Word document as a PDF after pasting the Excel data to preserve the formatting and layout.

Frequently Asked Questions

What if my Excel data doesn’t paste correctly into Word?

If the data doesn’t look right, try using the ‘Paste Special’ option and select ‘Microsoft Excel Worksheet Object.’ This can help maintain the original layout and formatting.

Can I edit the data in Word after I’ve pasted it?

Yes, once you’ve pasted the data into Word, it becomes a table that you can edit just like any other text in your document.

How do I paste Excel data into Word without it becoming a table?

Choose the ‘Paste Special’ option and select ‘Unformatted Text’ to paste the data as plain text without any table formatting.

Can I link the Excel data in Word so it updates automatically?

Yes, use the ‘Paste Special’ option and choose ‘Paste link’ to create a dynamic link that updates in Word when the original Excel data changes.

What if I only want to copy a chart from Excel to Word?

Select the chart in Excel, copy it, and then paste it into your Word document. You can treat it just like an image in Word, resizing and positioning it as needed.


  1. Open your Excel spreadsheet.
  2. Select the data you want to convert.
  3. Copy the selected data.
  4. Open a Word document.
  5. Paste the data into Word.


Converting from Excel to Word is a common task that doesn’t have to be a headache. Whether you’re crafting a detailed report or simply need to share data in a more text-friendly format, the process is straightforward. Remember to copy only the data you need, and use Word’s formatting tools to get your tables looking just right. If you ever run into trouble, the ‘Paste Special’ feature is your friend, helping you maintain the integrity of your data during the transfer.

And remember, this isn’t a one-way street. If you ever need to convert back from Word to Excel, the steps are just as simple—just copy and paste in the other direction. With these tips in hand, you’re ready to bridge the gap between Excel and Word like a pro. So go ahead, give it a try, and watch your data transform from rows and columns to sleek paragraphs and tables.

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