How to Read Excel Files on an iPad: A Step-by-Step Guide

Reading Excel files on an iPad is a breeze! You just need the right app and know-how. With just a few steps, you can view and edit your Excel spreadsheets on-the-go. No need for a computer, just your trusty iPad and you’re all set to crunch those numbers!

Step by Step Tutorial: How to Read Excel Files on an iPad

Before we dive into the steps, let’s understand what we’re aiming for. By following these steps, you’ll be able to open and read Excel files on your iPad. Whether it’s for work, school, or personal use, you’ll have your data at your fingertips.

Step 1: Download and Install Microsoft Excel for iPad

Get the official Microsoft Excel app from the App Store.

After finding the app in the App Store, tap “Get” to download. Once it’s installed, open the app. Microsoft Excel for iPad offers a familiar interface for those who have used Excel on other devices, making it easy to jump right in.

Step 2: Open the Excel File

Open the Excel file from your email, cloud storage, or any other source.

You can either tap on the file if it’s an attachment in your email or open the app where the file is stored, like Dropbox or Google Drive, and select ‘Open in Excel’. It’s that simple.

Step 3: Edit or View the Excel File

Use the Excel app to edit or view the Excel file as needed.

The Excel app on iPad offers various tools for editing your spreadsheet. You can add data, create formulas, and even use some advanced functions just like on a desktop.

After completing these steps, you’ll have full access to your Excel file on your iPad. You can view it, make changes, and save it all from the convenience of your tablet. No need for a laptop or desktop computer!

Tips: Making the Most of Excel on an iPad

  • Use Excel’s touch-friendly features, like tapping and dragging to select cells.
  • Take advantage of the “Undo” button to quickly fix any mistakes.
  • Customize the quick access toolbar to have your most-used functions readily available.
  • Use the “Share” option to collaborate with others in real-time.
  • Explore Excel’s built-in templates for a quick start on common tasks.

Frequently Asked Questions

Can I use Excel on iPad for free?

Yes, you can view and edit Excel files on iPad for free with the Microsoft Excel app.

The Microsoft Excel app is free to download and use for viewing and basic editing. However, for more advanced features, a subscription to Microsoft 365 may be required.

Do I need an internet connection to use Excel on iPad?

An internet connection is needed for certain features, but not for basic editing.

While you’ll need an internet connection to download the app and for features like real-time collaboration, you can work offline on files you’ve already opened or created in the app.

Can I print Excel files from my iPad?

Yes, you can print directly from the Excel app if you have a compatible printer.

The Excel app supports AirPrint, so as long as your printer is compatible with this feature, you can print your documents straight from your iPad.

How do I save my Excel files on iPad?

You can save your Excel files to the iPad’s local storage or to a cloud service.

In the Excel app, you can choose to save your files locally to your iPad, or you can save them to a cloud service like OneDrive or Dropbox for easy access across devices.

Is Microsoft Excel for iPad as powerful as the desktop version?

The iPad version is powerful, but some features are exclusive to the desktop version.

While Microsoft has packed the iPad app with many of the core features of Excel, some of the more advanced functions and customization options are only available on the desktop version.


  1. Download and install Microsoft Excel for iPad from the App Store.
  2. Open the Excel file from an email or cloud storage.
  3. Edit or view the Excel file using the app’s tools.


In conclusion, reading Excel files on an iPad is a convenient way to stay productive while on the move. With the Microsoft Excel app readily available in the App Store, you can quickly access, view, and edit your spreadsheets with ease. The app’s touch-friendly interface and a variety of features make it a powerful tool for managing data without being tied to a desktop. Whether you’re a student, professional, or just someone who loves to be organized, the ability to read Excel files on an iPad can streamline your tasks and boost your efficiency. So go ahead, give it a try, and experience the freedom of mobile data management!

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