How to Make a Shared Note on iPhone: Step-by-Step Guide

Creating a shared note on your iPhone is a breeze! Whether you’re collaborating on a grocery list or sharing meeting notes, you can do it quickly and efficiently with just a few taps. The whole process is intuitive, user-friendly, and integrated into the iPhone’s native Notes app. In less than a minute, you can have a fully collaborative document ready to go.

Step by Step Tutorial to Make a Shared Note on iPhone

Before diving into the steps, it’s important to understand that sharing a note will allow others to view and edit it, so it’s a great way to collaborate in real-time. Here’s how to do it:

Step 1: Open the Notes App

Open the Notes app on your iPhone.

The Notes app is a pre-installed app on all iPhones. You can find it on your home screen or by pulling down the middle of your home screen and typing “Notes” in the search bar.

Step 2: Select the Note You Want to Share

Choose the note you wish to share or create a new one.

If you’re creating a new note, simply tap the square icon with a pencil in the bottom right corner. If you’re sharing an existing note, navigate to it from your list of notes.

Step 3: Tap the Share Icon

Tap on the share icon, which looks like a square with an upward-pointing arrow.

You’ll find the share icon at the top right of your note. It’s the universal symbol for sharing content across iOS.

Step 4: Choose How to Share the Note

Select how you want to share the note, either via a link or directly with contacts.

You can send the link through Messages, Mail, or any other messaging apps compatible with the share function.

Step 5: Add Participants

Add the people you want to share the note with.

If you’re sending a direct invitation, you can add contacts by typing their names or tapping the “+” sign. For link sharing, simply send the link generated to your desired recipients.

After completing these steps, the recipients will receive an invitation to view and edit the note. They’ll need to accept the invitation to start collaborating.

Tips for Making a Shared Note on iPhone

  • Always double-check the permissions you’re granting when sharing a note. You can allow people to make changes or view only.
  • For better organization, name your shared notes appropriately so that collaborators can easily identify them.
  • Remember that once a note is shared, all edits are synced across all devices, so any changes made by collaborators are immediately visible.
  • Use the checklist feature within the Notes app to create interactive to-do lists that everyone can tick off.
  • If the person you’re sharing with doesn’t have an Apple device, they can still access the note via as long as you’ve shared the link.

Frequently Asked Questions

Can I unshare a note after sharing it?

Yes, you can stop sharing a note at any time by opening the shared note, tapping the share icon, and removing participants or turning off the sharing option.

What happens if I delete a shared note?

If you delete a shared note, it will also be deleted from all participants’ devices. Make sure to inform collaborators before doing so.

Can I see who edited the note last?

The Notes app doesn’t show who made specific edits, but all changes are updated in real-time, so you can see the note evolve as collaborators work on it.

Is there a limit to how many people I can share a note with?

There is no official limit to the number of participants, but performance may vary with a large number of collaborators.

Can non-Apple users edit shared notes?

Non-Apple users can view shared notes via, but they cannot make edits.


  1. Open the Notes app on your iPhone.
  2. Select the note to share or create a new one.
  3. Tap the share icon.
  4. Choose how to share the note.
  5. Add participants.


There you have it, the ins and outs of making a shared note on your iPhone. It’s an incredibly useful feature whether you’re planning a party, working on a project, or just keeping track of household tasks with roommates or family members. With real-time syncing, everyone stays on the same page, making collaboration seamless and efficient. Plus, it’s all built into the convenience of your iPhone, so there’s no need for additional apps or complicated setups.

Remember, communication is key when working on a shared note. It’s always good practice to give a heads-up before making significant changes or deleting a note. And don’t forget to explore the Notes app’s other features, like drawing, adding photos, or scanning documents, which can all add value to your shared notes.

So, why not give it a try? Share a note today and experience firsthand how it can streamline your communication and collaboration efforts. Happy note-sharing!