How to Copy Value from One Cell to Another in Excel Using Formula

Copying a value from one cell to another in Excel is a simple task that can make your life a lot easier when working with data. Whether you’re a student, accountant, or just someone who loves organizing their grocery list, knowing how to do this can save you time and hassle. All you need is a basic formula, and you’ll have your data moved over in no time.

Step by Step Tutorial: How to Copy Value from One Cell to Another in Excel Using Formula

Before we dive into the steps, it’s important to understand what we’re trying to achieve. We want to transfer the value from one cell to another without manually typing it out. This is especially useful when dealing with large datasets.

Step 1: Select the Cell You Want to Copy From

Click on the cell that contains the data you want to copy.

Selecting the right cell is crucial because it’s the source of the data you’re looking to transfer. If you click the wrong cell, you’ll end up copying the wrong data.

Step 2: Type the Equal Sign (=) in the Destination Cell

Navigate to the cell where you want the value to be copied and type in the equal sign.

The equal sign is the start of any formula in Excel and tells the program that you’re about to input a command.

Step 3: Click on the Source Cell

With the equal sign in place, click back onto the source cell you selected in step 1.

When you click on the source cell, Excel will automatically input the cell’s reference (such as A1, B2, etc.) into the formula.

Step 4: Press Enter

Hit the enter key on your keyboard to complete the formula.

Pressing enter will execute the formula, and you’ll see the value from the source cell appear in the destination cell.

After completing these steps, the value from the original cell will now appear in the new cell. It’s that simple! You’ve now successfully copied data using a formula, and this can be a huge time-saver when working with large spreadsheets.

Tips: How to Optimize Your Use of Formulas for Copying Values in Excel

  • Always double-check the cell reference to ensure you’re copying the correct data.
  • If you want to copy the value and its formatting, use the ‘Paste Special’ function instead of a formula.
  • Remember that using a formula creates a link between the source and destination cells. If you change the value in the source cell, it will also change in the destination cell.
  • To copy the value to multiple cells, drag the fill handle (small square at the bottom-right of the selected cell) across the desired range of cells.
  • If you want to copy a formula without changing the cell references, use the ‘$’ symbol before the column and row identifiers (e.g., $A$1).

Frequently Asked Questions

Can I copy values to multiple cells at once using a formula?

Yes, you can copy the formula across multiple cells by dragging the fill handle across the desired range.

Will the copied value update if I change the original cell’s content?

Yes, since you’re using a formula, any changes made to the original cell will be reflected in the copied cell.

Can I copy a value without creating a link between the cells?

To copy a value without linking the cells, you can use the ‘Copy’ and ‘Paste Values’ functions instead of a formula.

What if I want to copy the value and the cell formatting?

If you need to copy both the value and the formatting, use the ‘Paste Special’ feature and select ‘Values and Number Formats’.

How do I copy a formula without changing the cell references?

If you want to copy a formula without changing the references, use absolute references by adding the ‘$’ symbol before the column and row identifiers (e.g., $A$1).


  1. Select the cell you want to copy from.
  2. Type the equal sign in the destination cell.
  3. Click on the source cell.
  4. Press enter to execute the formula.


Mastering the art of copying values from one cell to another using a formula is a skill that will serve you well throughout your Excel journey. It’s a fundamental task that underpins many of the more complex operations you can perform within spreadsheets. Remember, practice makes perfect. The more you use this feature, the more intuitive it will become, and soon enough, you’ll be doing it without a second thought.

Besides saving time, this method ensures accuracy in your data management. There’s no room for human error when you let formulas do the heavy lifting for you. We’ve all been there, painstakingly typing out numbers, only to discover a typo that throws off our entire sheet. By using formulas to copy values, those days are behind you.

But don’t stop here! Excel is a powerful tool with a vast array of features waiting to be explored. Continue learning about formulas, functions, and other Excel tricks to elevate your data management skills. Before you know it, you’ll be the go-to Excel guru everyone turns to for help. And who knows, mastering how to copy the value from one cell to another in Excel using a formula might just be the first step on your journey to becoming an Excel wizard!

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