How to Add a Total Row in Excel: A Step-by-Step Guide

Adding a total row in Excel is a simple process that can help you quickly summarize data. With just a few clicks, you can calculate the sum, average, or other statistical measures for a range of cells. Ready to make your data analysis easier? Let’s get started.

Step by Step Tutorial to Add a Total Row in Excel

Before we dive into the steps, let’s talk about why you’d want to add a total row. This feature is particularly useful when you’re dealing with a large dataset and you need to quickly see the total sum or average of certain values. Now, let’s begin.

Step 1: Select Your Data Range

First, you need to highlight the cells containing the data you want to sum up.

When you select your data range, make sure to include only the cells with the values you want to total. If you select empty cells or cells with text, Excel might not calculate the total correctly.

Step 2: Click on the ‘Table’ Tool

Next, go to the ‘Insert’ tab and click on the ‘Table’ tool to turn your data range into a table.

By converting your data range into a table, you’re unlocking a whole host of features that aren’t available with a regular range of cells. One of these features is the ability to easily add a total row.

Step 3: Check the ‘Total Row’ Option

After creating your table, go to the ‘Table Design’ tab and check the ‘Total Row’ checkbox.

This action will automatically add a new row at the bottom of your table. This row will be dedicated to showing totals or other calculations for each column.

Step 4: Choose the Calculation Type

In the total row, click on the cell under the column where you want the total. A dropdown menu will appear, and you can select the type of calculation you want to perform.

Excel offers several calculation options in the total row, such as sum, average, count, max, and min. Select the one that suits your needs.

Step 5: Adjust the Total Row as Needed

Feel free to modify the total row by adding more calculations or removing them as needed.

Remember, the total row is fully customizable. You can add totals for as many columns as you wish, and you can change the calculation type at any time.

After you’ve completed the steps, your table will now have a total row that reflects the sum or other calculations for the data you selected. This row updates automatically if you add or change any data in the table, so it’s a great way to keep track of totals without having to recalculate everything manually.

Tips for Adding a Total Row in Excel

  • Make sure your data is organized in a clear and structured manner before adding a total row.
  • Use the ‘Table Design’ tab to customize the look and feel of your total row.
  • Remember that the total row can perform different calculations, not just sums. Explore the options!
  • If your total row isn’t updating, double-check that the cells you modified are within the table range.
  • To remove the total row, simply uncheck the ‘Total Row’ option in the ‘Table Design’ tab.

Frequently Asked Questions

Can I add a total row to a range that isn’t formatted as a table?

No, you must first convert your range into a table before you can add a total row.

What if I need to total non-adjacent cells?

You can manually enter a formula outside of the table to sum non-adjacent cells. The total row feature is designed for cells within a table.

Can I use formulas in the total row?

Yes, you can enter your custom formulas in the total row if the built-in options do not meet your needs.

Will the total row update if I filter my table?

Yes, the total row will reflect only the visible (filtered) data.

Can I format the total row differently from the rest of the table?

Absolutely, you can apply any formatting you like to the total row to make it stand out.


  1. Select your data range.
  2. Click on the ‘Table’ tool.
  3. Check the ‘Total Row’ option.
  4. Choose the calculation type.
  5. Adjust the total row as needed.


Adding a total row in Excel is a breeze once you know the steps. It’s a fantastic feature that can save you time and effort when analyzing data. With the ability to perform various calculations and update automatically, it’s a tool that any Excel user should have in their arsenal. Whether you’re a student, a business professional, or just someone who loves organizing data, mastering the total row feature will definitely elevate your Excel game. So go ahead, give it a try, and watch your data come to life with totals that make sense!

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