Microsoft Word Double Space Option: A Step-by-Step Guide

Double spacing your document in Microsoft Word is a breeze! Simply select the text you want to double space, go to the ‘Home’ tab, click on ‘Line and Paragraph Spacing’, and choose ‘2.0’. Voilà! Your text is now double-spaced, which not only makes it easier to read but also gives you room for editing or making notes.

After double spacing your text, the lines of text will be further apart, creating a clearer and more visually appealing document. Whether you’re writing an essay, report, or letter, double spacing can improve readability and give your document a professional look.


Double spacing in Microsoft Word is one of those simple yet powerful tools that can make a world of difference in your documents. But why is it so important, and who should care? Well, let’s start with students and educators. When you’re writing an essay or a research paper, double spacing is often a requirement. It makes it easier for teachers to read and grade your work and leaves room for comments and corrections.

But it’s not just for the academic world. Professionals, writers, and basically anyone creating a document can benefit from double spacing. It makes your work look cleaner and more organized, which is always a plus in any setting. Plus, it can be a lifesaver for those with visual impairments, as it improves readability significantly.

You might be thinking, “Isn’t this just for long texts?” Not at all! Even short documents can benefit from some breathing room between lines. It’s all about making your text inviting and easy to navigate for the reader. And let’s be real, in our fast-paced world, anything that makes reading easier is a win. So, whether you’re a student, a professional, or just someone who likes their documents looking sharp, mastering the art of double spacing in Microsoft Word is a skill worth having.

Related: How to Single Space in Word for Office 365

Step by Step Tutorial: How to Use the Microsoft Word Double Space Option

Before we dive into the steps, let’s clarify what we’re trying to achieve. Double spacing will increase the space between the lines of your text, making it clearer and more readable. Now, let’s get to it!

Step 1: Select the text you want to double space

Click and drag your cursor over the text that you want to double space.

Selecting the text is crucial because it tells Word exactly which part of your document you want to apply the double spacing to. If you want to double space the entire document, simply press Ctrl+A (Cmd+A on Mac) to select all the text.

Step 2: Go to the ‘Home’ tab

Click on the ‘Home’ tab located at the top of your Word document.

The ‘Home’ tab is where all the basic formatting options are located. It’s your go-to for making any text changes, including double spacing.

Step 3: Click on ‘Line and Paragraph Spacing’

Within the ‘Home’ tab, find and click on the ‘Line and Paragraph Spacing’ icon.

This icon might look different depending on your version of Word, but it’s generally represented by a few lines with arrows pointing up and down. It’s your gateway to adjusting the space between your lines of text.

Step 4: Choose ‘2.0’

From the dropdown menu that appears, select ‘2.0’ to apply double spacing to your selected text.

The number ‘2.0’ corresponds to double spacing because it doubles the space between lines compared to single spacing. And just like that, your text is more reader-friendly!


Improved ReadabilityDouble spacing makes your document easier to read, which is essential for lengthy texts like essays and reports.
Professional AppearanceA double-spaced document looks cleaner and more organized, creating a positive impression on whoever reads it.
Easier EditingWith more space between lines, there’s more room for editing, comments, and annotations, making the revision process smoother.


More PagesDouble spacing can increase the number of pages in your document, which might not be ideal for certain printing situations.
Less Content Per PageYou’ll fit fewer words on each page, which could be a downside if you’re trying to stick to a page limit.
InconsistencyIf not applied correctly, double spacing can lead to an inconsistent look throughout your document.

Additional Information

Double spacing in Microsoft Word is a feature that can really elevate the professionalism and readability of your document. But there are a few additional tips to keep in mind. For instance, don’t forget to double-space your headers, footers, and references if they’re a part of your document. Consistency is key!

What if you’re working with a document that has different spacing needs throughout? No worries! You can select specific sections and apply double spacing only where needed. And hey, if you decide double spacing isn’t for you, it’s just as easy to revert back to single spacing or choose another spacing option that suits your needs better.

Remember, the double space option in Microsoft Word isn’t just about following guidelines or making your text look pretty. It’s about creating a document that’s easy on the eyes and a pleasure to read. So next time you’re working on a document, give double spacing a try and see the difference it makes!


  1. Select the text you want to double space.
  2. Click on the ‘Home’ tab.
  3. Click on ‘Line and Paragraph Spacing’.
  4. Choose ‘2.0’.

Frequently Asked Questions

Does double spacing apply to the entire document or just selected text?

Double spacing can be applied to the entire document or just specific parts of it, depending on what you select before following the steps.

Can I use a keyboard shortcut to double space my text?

While there’s no direct keyboard shortcut for double spacing, you can use Ctrl+2 (Cmd+2 on Mac) after selecting your text and opening the ‘Line and Paragraph Spacing’ dropdown with your mouse.

How do I know if I’ve properly double-spaced my document?

After applying double spacing, you should see a noticeable increase in the space between lines. You can also use the ‘Show/Hide ¶’ button to see the spacing marks.

Can double spacing be used in combination with other formatting options?

Absolutely! Double spacing can be used along with other text formatting options like font size, style, and color.

Is double spacing a requirement for APA or MLA format?

Yes, double spacing is typically required for documents that follow APA or MLA format guidelines.


Double spacing in Microsoft Word is a skill that can make your documents stand out in the best way possible. It’s not just about meeting academic or professional standards; it’s about presenting your ideas in a clear and accessible format.

Whether you’re a student, an educator, or a professional, taking the time to master the double space option can significantly enhance the quality of your work. So next time you fire up Microsoft Word, remember the power of double spacing and use it to your advantage!

Join Our Free Newsletter

Featured guides and deals

You may opt out at any time. Read our Privacy Policy