How to Sort Excel Alphabetically: A Step-by-Step Guide

Sorting Excel alphabetically may seem like a daunting task, but it’s quite simple once you get the hang of it. Whether you’re organizing a list of names, products, or any other data, it’s vital to know how to alphabetize for easy reference. Ready to get your data in order? Let’s dive in!

Step by Step Tutorial: How to Sort Excel Alphabetically

Before we start, let me tell you what we’re about to do. We’re going to sort a column of data alphabetically in Excel. This helps in organizing your data and makes it easy to find information.

Step 1: Select the Column

Click on the letter at the top of the column you want to sort.

Selecting the column tells Excel exactly what data you want to alphabetize. Make sure you click the letter at the top to select the whole column, not just a single cell.

Step 2: Click on the ‘Data’ Tab

Navigate to the ‘Data’ tab at the top of the Excel window.

The ‘Data’ tab is where all the magic happens for sorting and organizing your data. It’s the go-to spot for any type of data manipulation.

Step 3: Click ‘Sort A to Z’

In the ‘Sort & Filter’ group, click on ‘Sort A to Z’.

Clicking ‘Sort A to Z’ will order your column starting with the letter A, going all the way to Z. It’s a quick and efficient way to alphabetize data.

Step 4: Check Your Data

Make sure your data is sorted correctly.

After sorting, always double-check to ensure everything is in the right order. Excel does a good job, but it’s good practice to make sure everything looks right.

After completing these steps, your data will be neatly organized in alphabetical order. It’s a great way to make your spreadsheet more readable and professional.

Tips: Enhancing Your Excel Alphabetical Sort Experience

  • Always have a backup of your data before sorting, just in case something goes wrong.
  • If you have headers in your column, tick the ‘My data has headers’ box to avoid sorting your header.
  • Use the ‘Sort Z to A’ option if you want your data sorted in reverse alphabetical order.
  • If you’re sorting multiple columns, use the ‘Custom Sort’ option to specify the order.
  • Remember to expand your selection if you want to sort multiple columns alongside the primary one.

Frequently Asked Questions

What if I want to sort more than one column?

If you want to sort by multiple columns, you can use the ‘Custom Sort’ feature to add levels and specify the order for each column.

Can I sort data alphabetically while keeping rows together?

Yes, Excel will automatically keep rows together when you sort one column alphabetically. Just make sure to select only the column you want to sort.

What happens if I have numbers in the column?

Excel will sort numbers before letters, so if your column has both, numbers will appear first when you sort A to Z.

Can I undo the sorting if I make a mistake?

Absolutely! You can undo the sorting by clicking ‘Undo’ or pressing Ctrl + Z on your keyboard.

Does sorting work the same way in all versions of Excel?

While the steps may slightly vary, the basic process of sorting data alphabetically is the same across different versions of Excel.


  1. Select the column you want to sort.
  2. Click on the ‘Data’ tab.
  3. Click ‘Sort A to Z’.
  4. Check your data to ensure it’s sorted correctly.


Sorting data alphabetically in Excel is a fundamental skill that can help you manage and navigate through your spreadsheets with ease. Whether you’re a student, a business professional, or just someone who loves organizing data, knowing how to sort Excel alphabetically is crucial. It can save you time and frustration, especially when dealing with a large dataset.

Remember, practicing these steps will make the process second nature. And, if you want to become even more proficient with Excel, there are countless resources and tutorials available online to help you become an Excel wizard. So go ahead, give it a try, and watch your data transform into a beautifully organized masterpiece. And if you ever get stuck, just come back to this guide, and we’ll sort it out together. Happy sorting!

Join Our Free Newsletter

Featured guides and deals

You may opt out at any time. Read our Privacy Policy