How to Put Numbers in Order on Excel: A Step-by-Step Guide

Putting numbers in order on Excel is a breeze once you know how. Whether it’s sorting a list from smallest to largest, or alphabetizing a column, the process is straightforward. In just a few clicks, you can have your data organized just the way you need it.

Step by Step Tutorial: Putting Numbers in Order on Excel

Before diving into the steps, it’s important to know that Excel’s sorting feature is powerful and versatile. It can handle numbers, dates, and even text. By following these steps, you’ll learn how to put numbers in order, but the same principles apply to other types of data.

Step 1: Select the Data

Click and drag to select the cells containing the numbers you want to sort.

Selecting the correct range of cells is crucial. If you select too few cells, some data may not be sorted. If you select too many, you might end up sorting data you didn’t intend to.

Step 2: Click the ‘Sort & Filter’ button

Navigate to the ‘Data’ tab and click the ‘Sort & Filter’ button in the toolbar.

The ‘Sort & Filter’ button is your gateway to organizing your data. It offers different sorting options, including custom sorts for more complex data sets.

Step 3: Choose ‘Sort Smallest to Largest’ or ‘Sort Largest to Smallest’

From the drop-down menu, select either ‘Sort Smallest to Largest’ or ‘Sort Largest to Smallest’ to order your numbers.

Remember, ‘Sort Smallest to Largest’ will put the smallest number at the top of your column, while ‘Sort Largest to Smallest’ does the opposite.

After completing these steps, your numbers will be neatly organized in the order you chose. This can make analyzing your data much easier and more effective.

Tips: Excel Number Sorting

  • Always double-check your selected range before sorting to ensure you’re only organizing the intended data.
  • Use the ‘Sort & Filter’ button for advanced sorting options, like sorting by color or font.
  • Remember that sorting will rearrange your rows, so if you have related data in other columns, make sure to select the entire row.
  • Excel can sort by more than one column. Use this feature for multi-level sorting.
  • If your data includes a header row, check the ‘My data has headers’ box to keep it at the top.

Frequently Asked Questions

What if I need to sort multiple columns at once?

You can sort multiple columns by using the ‘Custom Sort’ option, which allows you to add levels to your sort criteria.

Can I sort data alphabetically?

Yes, the same sorting steps apply to text data. Choose ‘Sort A to Z’ or ‘Sort Z to A’ from the ‘Sort & Filter’ menu.

How do I sort by date?

Sorting by date works just like sorting numbers or text. Select your range and choose the appropriate sort order from the ‘Sort & Filter’ menu.

Can I undo a sort if I make a mistake?

Absolutely. Just like any action in Excel, you can undo a sort by pressing ‘Ctrl + Z’ or clicking the undo button.

What if my data has headers?

If your data includes headers, check the ‘My data has headers’ box in the ‘Sort & Filter’ menu to ensure they stay in place.


  1. Select the Data
  2. Click ‘Sort & Filter’
  3. Choose Sort Order


Sorting numbers in Excel is a fundamental skill that can save you time and frustration. With the easy-to-follow steps outlined in this article, you’ll be able to order your data in no time. Whether you’re dealing with sales figures, dates, or any other numerical data, Excel’s sorting feature is a reliable tool that’s just a few clicks away. Remember to use the tips provided to avoid common pitfalls and get the most out of your sorting experience. Next time you find yourself staring at a jumbled set of numbers, don’t stress—put numbers in order on Excel and get back to the more important tasks at hand.

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