How to Link Rows Together in Excel: A Step-by-Step Guide

Linking rows together in Excel is a handy feature that can help you keep related data organized and easily updateable. To link rows, you’ll need to use formulas to reference the cells in the rows you want to link. Here’s a quick overview of the process: First, select the cell where you want the linked data to appear. Next, type an equal sign (=) and then click on the cell you want to link to. Press Enter, and the data from the linked cell will appear in the selected cell.

Step by Step Tutorial: How to Link Rows Together in Excel

Before we dive into the steps, it’s important to understand that linking rows in Excel involves creating references between cells. This means that when you update the data in one cell, the linked cell will automatically update to reflect the changes. This can be incredibly useful for maintaining consistency across multiple rows or sheets.

Step 1: Select the Cell for the Linked Data

Select the cell where you want the linked data to appear.

When you select the cell, make sure it’s the correct one because this is where the data from the linked row will be displayed. If you choose the wrong cell, you can always undo the action or select a new cell and start over.

Step 2: Type an Equal Sign (=)

Type an equal sign (=) in the selected cell.

The equal sign is the beginning of the formula that will create the link between the rows. It tells Excel that you’re about to enter a formula rather than just data.

Step 3: Click on the Cell You Want to Link To

Click on the cell in the row you want to link to.

After typing the equal sign, navigate to the cell that contains the data you want to link. Clicking on it will add a reference to that cell in your formula.

Step 4: Press Enter

Press Enter to complete the link.

Once you’ve selected the cell to link to, pressing Enter will finalize the formula. The data from the linked cell will now appear in the initially selected cell.

After completing these steps, you’ll have successfully linked rows together in Excel. The cell with the linked data will now reflect any changes made to the original cell. This can save you time and ensure accuracy when dealing with large datasets.

Tips for Linking Rows Together in Excel

  • Always double-check the cell reference in your formula to ensure you’re linking to the correct data.
  • Use absolute references (by adding $ signs before the column letter and row number) if you want the link to remain the same even when copying the formula to other cells.
  • If you need to link multiple cells from the same row, you can drag the fill handle (a small square at the bottom-right corner of the selected cell) to copy the formula across adjacent cells.
  • Remember that linked cells are dependent on the original data, so if the original cell is deleted, the link will break, and you’ll see an error message in the linked cell.
  • Utilize Excel’s ‘Trace Precedents’ and ‘Trace Dependents’ features to visualize the relationships between linked cells.

Frequently Asked Questions

How do I unlink rows in Excel?

To unlink rows, simply delete the formula in the linked cell or replace it with the static data you want to display.

Can I link rows between different Excel sheets?

Yes, you can link rows between different sheets by including the sheet name in the cell reference. For example, =’Sheet2′!A1.

What happens if I move the linked cell to a different location?

If you move the linked cell, the reference in the formula will automatically update to reflect the new location, maintaining the link.

Can I link rows from different workbooks?

Yes, it’s possible to link rows from different workbooks, but both files must be open in Excel for the link to work properly.

Will linked cells update if I change the original data in a different Excel session?

Linked cells will update when you reopen the file or if you have both files open in the same Excel session.


  1. Select the cell for the linked data.
  2. Type an equal sign (=).
  3. Click on the cell you want to link to.
  4. Press Enter to complete the link.


Linking rows together in Excel is a smart way to ensure that your data remains consistent and up-to-date across different parts of your spreadsheet. By following the steps outlined in this article, you can quickly learn how to link rows and make your data management tasks simpler and more efficient. \

Remember to use absolute references when needed, check your cell references carefully, and make use of Excel’s trace features to keep track of your linked cells. With these tips and tricks up your sleeve, you’ll be an Excel linking pro in no time. So, go ahead and give it a try – you’ll wonder how you ever managed without it!

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