How to Delete Multiple Cells in Excel: A Step-by-Step Guide

Deleting multiple cells in Excel is a simple task that can save you time and effort. You can accomplish this by selecting the cells you wish to delete and then using the right-click menu or the ribbon commands to remove them from your worksheet. After reading the brief overview below, you’ll be equipped to tidy up your data and streamline your Excel experience.

Step by Step Tutorial to Delete Multiple Cells in Excel

Before diving into the step-by-step process, it’s important to understand that deleting multiple cells in Excel can be done in various ways, depending on whether you want to delete the cells entirely or just clear the contents. The following steps will guide you through the process of deleting cells entirely.

Step 1: Select the Cells You Want to Delete

Click and drag your mouse over the cells you wish to delete.

When selecting cells, you can hold down the ‘Ctrl’ key to select multiple, non-adjacent cells. If you’re dealing with rows or columns, clicking the row number or column letter will select the entire row or column.

Step 2: Right-Click on the Selected Cells

Right-click anywhere within the selected cells to open the context menu.

The right-click menu provides quick access to many Excel features, including cell deletion. Be careful not to click outside the selected cells, or you’ll lose your selection.

Step 3: Choose ‘Delete’ from the Context Menu

Select ‘Delete’ from the menu that appears after right-clicking.

If you prefer using the ribbon, you can also go to the ‘Home’ tab, click on the ‘Cells’ group, and then click ‘Delete’.

Step 4: Decide How to Shift the Remaining Cells

Choose how you want the remaining cells to shift after the deletion.

You can shift cells left, up, or delete entire rows or columns. Your choice will depend on how you want your data to be reorganized.

Step 5: Confirm the Deletion

Click ‘OK’ to confirm the deletion of the selected cells.

Be sure you’ve made the correct selection before confirming, as undoing this action can be tricky if you don’t notice the mistake right away.

After completing these steps, the selected cells will be deleted from your Excel worksheet, and the remaining cells will shift according to your choice in step 4.

Tips for Deleting Multiple Cells in Excel

  • Always double-check the cells you’ve selected before proceeding with deletion to avoid mistakes.
  • Use keyboard shortcuts (Ctrl + -) to speed up the deletion process.
  • Remember that ‘Undo’ (Ctrl + Z) is your friend if you accidentally delete the wrong cells.
  • To prevent accidental deletion of cells, consider protecting your worksheet or workbook.
  • If you only want to clear the content and not delete the cells, use ‘Clear Contents’ instead.

Frequently Asked Questions

Can I delete non-adjacent cells in Excel?

Yes, you can delete non-adjacent cells by holding down the ‘Ctrl’ key while selecting the cells you want to delete.

Is there a limit to how many cells I can delete at once?

There is no specific limit to the number of cells you can delete at once, but your computer’s performance might slow down if you try to delete a very large number at the same time.

Can I recover cells after I’ve deleted them?

If you haven’t saved your workbook after deleting the cells, you can use the ‘Undo’ feature (Ctrl + Z) to recover them. If you have saved the workbook, recovery may not be possible without a backup.

How can I remove cells without affecting the layout of my worksheet?

If you want to remove the contents of cells without changing the layout, use the ‘Clear Contents’ option instead of deleting the cells.

Can I delete cells in a protected worksheet?

To delete cells in a protected worksheet, you’ll need to unprotect it first, assuming you have the necessary permissions or password.


  1. Select the cells you want to delete.
  2. Right-click on the selected cells.
  3. Choose ‘Delete’ from the context menu.
  4. Decide how to shift the remaining cells.
  5. Confirm the deletion.


Mastering how to delete multiple cells in Excel is a valuable skill that can make your spreadsheet work more efficient. By following the straightforward steps outlined in this article, you now have the knowledge to manage your data with ease. Remember, taking a moment to double-check your selections can save you from accidental data loss. Practice these steps, make use of the tips provided, and soon you’ll be handling Excel like a pro. For those looking to further enhance their Excel skills, plenty of online tutorials and courses are available to explore more advanced features. Don’t hesitate to dive deeper and unlock the full potential of this powerful tool.

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