How to Create a BOM Using MS Excel: A Step-by-Step Guide

Creating a Bill of Materials (BOM) using MS Excel can be a breeze with the right steps. Essentially, a BOM is a comprehensive inventory of the raw materials, components, and instructions necessary for constructing a product. By using Excel, you can easily organize and manage this information in a user-friendly format. Are you ready to learn how? Let’s dive in!

After completing your BOM, you will have a clear and organized list of all the materials needed for your project. This will make it easier for you to manage inventory, forecast costs, and coordinate with suppliers. Plus, a well-structured BOM can improve communication within your team and streamline your production process.

Step by Step Tutorial: Creating a BOM Using MS Excel

Before we jump into the steps, let’s clarify what you’ll achieve by following them. This tutorial will guide you through setting up your BOM in Excel, entering relevant data, and formatting it for optimal use. By the end, you’ll have a functional BOM that you can update and share with your team.

Step 1: Open a new Excel workbook

Open MS Excel and create a new blank workbook.

Starting with a fresh workbook ensures that you have a clean slate to work with. You can also use a BOM template if you have one, but for the sake of this tutorial, we’ll assume you’re creating a new document from scratch.

Step 2: Define your columns

Label the columns with the categories of information you need, such as Part Number, Description, Quantity, and Cost.

Decide on the categories you’ll need based on your project. These will form the headers of your BOM and help you organize the data effectively. Make sure to include any necessary details that pertain to your specific product or project.

Step 3: Enter your data

Input the relevant information under each column for each part or material.

Be as detailed as necessary to ensure accuracy in your BOM. This may involve adding part numbers, descriptions, and other vital details. Remember, the more accurate your BOM, the smoother your project will run.

Step 4: Format your BOM

Use Excel’s formatting tools to make your BOM easy to read and navigate.

You can adjust text size, color, and style, as well as column width and row height. Conditional formatting can highlight critical elements, such as parts that are running low in stock.

Step 5: Save and share your BOM

Once complete, save your BOM and share it with your team or suppliers.

Ensure that your file is saved in a format that’s accessible to all relevant parties. Excel allows you to save in various formats, including .xlsx, .xls, .csv, and even .pdf for easy sharing and printing.

Tips for Creating a BOM Using MS Excel

  • Use Excel’s ‘freeze panes’ feature to keep your headers visible as you scroll through your BOM.
  • Consider using data validation to create drop-down lists for repetitive entries, like part names or suppliers.
  • Implement Excel’s ‘Table’ feature for better sorting and filtering capabilities.
  • Back up your BOM regularly to prevent data loss.
  • Review and update your BOM periodically to keep it accurate and current.

Frequently Asked Questions

What is a BOM?

A BOM is a list of all the components and materials required to create a product. It typically includes part numbers, descriptions, quantities, and costs.

Why use MS Excel for creating a BOM?

Excel is a versatile tool that allows for easy data entry, sorting, filtering, and sharing. It’s also widely used and understood, making it great for collaboration.

Can I automate parts of the BOM creation process?

Yes, Excel has features like data validation, formulas, and macros that can help automate data entry and calculations.

How can I share my BOM with team members who don’t have Excel?

You can save your BOM as a PDF or CSV file, which can be opened with various software.

What should I do if my BOM becomes too large and unwieldy in Excel?

Consider using Excel’s ‘Table’ feature or moving to a specialized BOM management software that can handle larger datasets.


  1. Open a new Excel workbook
  2. Define your columns
  3. Enter your data
  4. Format your BOM
  5. Save and share your BOM


In conclusion, creating a BOM using MS Excel is a straightforward process that can greatly benefit your project management. With a clear, structured BOM, you’ll improve inventory tracking, cost forecasting, and communication with your team and suppliers. Remember to utilize Excel’s features like formatting tools, data validation, and tables to make your BOM even more functional and easy to use. As you become more proficient with Excel, you can explore advanced features like macros to further streamline your BOM creation process.

Ultimately, the goal is to have a BOM that is accurate, detailed, and flexible enough to adapt to changes in your project. By following the steps outlined in this tutorial, you’ll be well on your way to achieving that. And, should you encounter any hiccups along the way, refer back to the tips and FAQs provided to help you navigate any challenges. Creating a BOM using MS Excel may seem daunting at first, but with a little practice, it will become second nature. So go ahead, give it a try, and see how it can improve your project management today!

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