How to Change Excel Sheet Format: A Step-by-Step Guide

Changing the format of an Excel sheet can seem daunting, but it’s really quite simple once you know the steps. Whether you’re looking to spruce up your data for a presentation, or just want to make it easier to read, a few quick changes can make a world of difference. Get ready to take your Excel skills to the next level!

Step by Step Tutorial: Change Excel Sheet Format

Before diving into the steps, it’s important to understand what changing the format of an Excel sheet entails. It can mean adjusting the size, style, and color of text, modifying cell borders, applying different number formats, or even changing the overall theme of the workbook.

Step 1: Open the Excel Workbook

The first step is to open your Excel workbook and select the sheet you want to format.

Opening the Excel workbook is straightforward. Simply double-click the file or open Excel and go to ‘File’ > ‘Open’, then navigate to your document.

Step 2: Select the Cells to Format

Click and drag to highlight the cells, rows, or columns that you want to change.

Remember that you can select non-adjacent cells by holding down the ‘Ctrl’ key while clicking. This allows you to format multiple areas of your sheet at once.

Step 3: Access the Format Cells Dialog Box

Right-click on the selected cells and choose ‘Format Cells’, or use the shortcut ‘Ctrl + 1’.

The Format Cells dialog box offers a wide array of formatting options across different tabs, such as Number, Alignment, Font, Border, Fill, and Protection.

Step 4: Make the Desired Formatting Changes

Navigate through the various tabs in the dialog box and change the formatting as desired.

Don’t be afraid to experiment with different font styles, sizes, and colors. You can also adjust text alignment, apply number formatting, and add borders or fill colors.

Step 5: Apply the Changes

Click ‘OK’ to apply the changes and close the dialog box.

After clicking ‘OK’, you’ll see the changes take effect immediately. If you’re unhappy with how it looks, you can always go back and tweak the settings or undo the changes with ‘Ctrl + Z’.

After completing these steps, your Excel sheet will have a fresh new look that is tailored to your preferences or needs. This can make your data clearer, easier to analyze, or simply more visually appealing.

Tips: Change Excel Sheet Format

  • Experiment with different font types and sizes to find the best fit for your data.
  • Use cell borders and fill colors to distinguish different sections of your data.
  • Try out Excel’s pre-set cell styles for a quick format update.
  • Remember to use number formatting to ensure your data is displayed correctly, whether it’s currency, dates, or other specialized formats.
  • Save your workbook after formatting to prevent losing your changes.

Frequently Asked Questions

What if I make a mistake while formatting?

Don’t worry! Just press ‘Ctrl + Z’ to undo your last action or go back to the Format Cells dialog box to make adjustments.

Can I copy formatting from one cell to another?

Yes, use the Format Painter tool, which looks like a paintbrush, to copy the formatting from one cell and apply it to another.

Is it possible to format an entire row or column?

Absolutely! Click on the row number or column letter to select the entire row or column, then follow the formatting steps.

How can I apply the same format to multiple sheets?

First, group the sheets by selecting them while holding down the ‘Ctrl’ key. Then apply the formatting to one sheet, and it will apply to all grouped sheets.

Can I save a custom format to use later?

Yes, after customizing your format, you can save it as a cell style. Go to ‘Home’ > ‘Styles’, click ‘New Cell Style’, and give it a name. You can then apply this style in any workbook.


  1. Open the Excel workbook.
  2. Select the cells to format.
  3. Access the Format Cells dialog box.
  4. Make the desired formatting changes.
  5. Apply the changes.


Now that you know how to change the excel sheet format, you’re well on your way to creating spreadsheets that are not only functional but also aesthetically pleasing. Remember, a well-formatted sheet can make your data more understandable and help you or your audience draw conclusions more quickly. It can also reflect your professionalism and attention to detail. So next time you’re working on an Excel project, take a few extra minutes to polish up that sheet. Your future self (and anyone else who lays eyes on your work) will thank you. Keep practicing, keep learning, and before you know it, you’ll be the Excel guru everyone turns to for help!

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