How to Paste into Multiple Cells in Excel: A step-by-step guide

Pasting into multiple cells in Excel might seem like a daunting task, but it’s actually quite simple once you know the steps. You can easily duplicate data or formulas across a range of cells without having to input them individually. This is a handy trick to know, especially if you’re working with large spreadsheets.

Step by Step Tutorial: How to Paste into Multiple Cells in Excel

Before diving into the steps, let’s understand what we’re aiming for. This tutorial will help you paste a single piece of data or a formula into several cells at once, saving you time and ensuring consistency across your spreadsheet.

Step 1: Copy the Content You Want to Paste

Select and copy the cell that contains the data or formula you want to duplicate.

Copying the content is the first step in the process. Make sure you’ve selected the entire cell’s content before you press ‘Ctrl+C’ on your keyboard (or ‘Command+C’ on a Mac), or right-click and choose ‘Copy’.

Step 2: Select the Destination Cells

Click and drag to select the cells where you want to paste the copied content.

After you’ve copied the data, move your cursor to the first cell where you want the data to be pasted. Then click and drag to select all the cells that you want to fill. They can be adjacent or non-adjacent cells.

Step 3: Paste the Content

Press ‘Ctrl+V’ on your keyboard (or ‘Command+V’ on a Mac) to paste the content into the selected cells.

Once the cells are highlighted, simply paste the content. If you’ve copied a formula, Excel will automatically adjust any cell references to match their new location.

After completing these steps, the data or formula you copied will be in each of the cells you selected. This is an efficient way to fill multiple cells quickly without having to retype or re-enter the content.

Tips for Pasting into Multiple Cells in Excel

  • If you want to paste values only (without formulas), use ‘Ctrl+Alt+V’ and then select ‘Values’.
  • To paste formatting along with the data, use the ‘Paste Special’ option.
  • If you’re pasting a formula, make sure cell references are correct after pasting.
  • Use the ‘Fill Handle’ for quickly copying content to adjacent cells.
  • Remember the keyboard shortcuts for copying (‘Ctrl+C’) and pasting (‘Ctrl+V’) to speed up the process.

Frequently Asked Questions

Can I paste into non-adjacent cells?

Yes, you can paste into non-adjacent cells. Just hold down the ‘Ctrl’ key while selecting the cells where you want to paste the content.

What if I want to paste only the values and not the formulas?

You can use ‘Paste Special’ and choose ‘Values’ to paste only the cell’s content without the underlying formula.

Will Excel adjust cell references in formulas when pasting?

When pasting formulas, Excel will automatically adjust relative cell references. Absolute references (with a $ sign) will not change.

Can I undo a paste action if I make a mistake?

Absolutely. Just press ‘Ctrl+Z’ to undo the last action, including a paste command.

How do I copy and paste formatting in Excel?

To copy and paste formatting, use ‘Paste Special’ and select ‘Formats’. This will apply the source cell’s formatting to the destination cells.


  1. Copy the content you want to paste.
  2. Select the destination cells.
  3. Paste the content.


Mastering the art of pasting into multiple cells in Excel can make your data management tasks a breeze. With this valuable skill, you can cut down on repetitive work, maintain consistency, and boost your productivity. Remember, like any other tool, Excel is most powerful when you know how to use it to its full potential. So, the next time you find yourself entering data into a spreadsheet, put these steps and tips to use and watch your efficiency soar. And if you’re ever in doubt, the ‘Undo’ function is your best friend. Happy Excel-ing!

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