How to Indent in Word 2019: A Step-by-Step Guide

Indenting paragraphs in Word 2019 is a breeze. All you need to do is select the text you want to indent, find the “Paragraph” settings, and use the indentation options. With just a few clicks, you can customize the indentation to fit the style and flow of your document perfectly. Let’s dive into the step-by-step tutorial to indent like a pro!

Step by Step Tutorial on How to Indent in Word 2019

Before we get started, it’s important to understand that indenting can organize your document and make it easier to read. By following these steps, you’ll learn how to create a professional-looking document with properly indented paragraphs.

Step 1: Select the text you want to indent

Click and drag your cursor over the text you wish to indent.

Once you’ve selected the text, it’s ready for indentation. Make sure you only select the text that needs indenting, as these settings will apply only to your highlighted section.

Step 2: Access the Paragraph settings

Right-click on the selected text and choose “Paragraph” from the context menu, or navigate to the “Layout” tab on the Word ribbon and find the “Paragraph” group.

The “Paragraph” settings are where all the magic happens. This is where you can adjust alignment, spacing, and, of course, indentation for your selected text.

Step 3: Adjust the indentation options

In the “Paragraph” dialog box, look for the “Indentation” section and choose your desired settings.

You’ll see options for “Left” and “Right” indentation, as well as “Special” indentation options like “First line” or “Hanging”. Adjust these settings to your liking to control how your text is indented.

Step 4: Apply the changes

Once you’ve set your indentation preferences, click “OK” to apply them to your selected text.

After clicking “OK,” you’ll see your text repositioned with the new indentation settings. It’s that simple!

After completing these steps, your document will have neatly indented paragraphs that enhance readability and give it a polished look.

Tips for Indenting in Word 2019

  • Use the ruler bar at the top of your Word document to visually adjust the indentation of your paragraphs.
  • For consistent formatting, consider using Styles in Word to apply the same indentation to multiple paragraphs.
  • Remember that “First line” indent is great for starting new paragraphs, while “Hanging” indent is often used for bibliographies or references.
  • If you’re working with a bulleted or numbered list, indentation settings will affect the positioning of your list markers.
  • To quickly increase or decrease indentation, you can use the “Increase Indent” and “Decrease Indent” buttons in the “Paragraph” group on the “Home” tab.

Frequently Asked Questions

Can I indent an entire document at once?

Yes, by pressing “Ctrl + A” to select all text and then applying the indentation settings.

Indenting the whole document can give it a uniform look, but make sure that’s what you really want before applying the settings to everything.

How do I set default indentation for new documents?

Adjust the indentation settings and then click “Set as Default” in the “Paragraph” dialog box to use these settings for new documents.

Setting a default indentation can save you time by ensuring all new documents start with your preferred settings.

Is there a keyboard shortcut for indenting?

Yes, you can use “Ctrl + M” to increase indent and “Ctrl + Shift + M” to decrease indent.

Keyboard shortcuts can be a fast and efficient way to adjust indentation without navigating through menus.

Can I use indentation in tables?

Yes, you can indent text within table cells using the same “Paragraph” settings.

Indenting in tables can help you organize and differentiate between different sets of data or information.

What’s the difference between indenting and tabbing?

Indenting is a paragraph format that affects the entire paragraph, while tabbing only moves the cursor to the next tab stop.

Understanding the difference can help you decide which method to use for your specific formatting needs.


  1. Select the text you want to indent.
  2. Access the Paragraph settings.
  3. Adjust the indentation options.
  4. Apply the changes.


Mastering the art of indentation in Word 2019 can take your documents from drab to fab. Whether you’re a student looking to impress your professor or a professional aiming to present polished reports, knowing how to indent properly can make all the difference. Remember, the key is to be consistent with your formatting to maintain a clean and organized look throughout your document. Experiment with different indentation styles to find what works best for your needs and don’t be afraid to use the tips and shortcuts provided to streamline the process. Now that you’re armed with this knowledge, go ahead and give your documents the indentation they deserve. Happy formatting!

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