How to Make a Graph in Excel With Word and Number Variables Explained

Creating a graph in Excel with word and number variables might seem like a daunting task, but it’s actually quite simple. All you need is a dataset with both types of variables, and you can create a visually appealing and informative graph. After following the steps outlined in this article, you’ll be able to transform your data into a graph that can help you or others understand it better.

Once you’ve completed the steps to create a graph in Excel with word and number variables, you’ll have a visual representation of your data. This can be used for presentations, reports, or just to better understand the information yourself.


Have you ever found yourself with a bunch of data that you need to present in a clear and concise way? Or maybe you’re just a visual learner who understands information better when it’s in graph form. Either way, Excel is a powerful tool that can help you create graphs with both word and number variables. Whether you’re a student, a business professional, or just someone who loves organizing data, knowing how to make a graph in Excel is a useful skill to have.

Creating a graph with word and number variables can help to highlight trends, compare different data sets, and make your data more accessible to others. It’s not just about making your spreadsheet look pretty; it’s about effectively communicating information. And the best part? It’s not as difficult as you might think. With just a few simple steps, you can turn your raw data into a graph that tells a story.

Step by Step Tutorial: Making a Graph in Excel with Word and Number Variables

Before we dive into the steps, it’s important to know what we’ll be accomplishing. By the end of this tutorial, you’ll have a graph that displays both word and number variables. This type of graph is particularly useful when you want to show the relationship between a categorical variable (words) and a continuous variable (numbers).

Step 1: Enter your data

Input your data into an Excel spreadsheet, making sure to have one column for word variables and another for number variables.

Entering your data correctly is crucial. Ensure that your word variables are consistent (e.g., use the same spelling) to avoid errors during graph creation. Your number variables should be in a format that Excel can recognize as numbers.

Step 2: Select your data

Highlight both the word and number variables that you want to include in your graph.

Make sure you only select the data you want to be graphed. Including extra cells by mistake can lead to a confusing and inaccurate graph.

Step 3: Choose your graph type

Go to the ‘Insert’ tab, click on ‘Charts’, and select the type of graph that best fits your data.

There are several types of graphs you can choose from in Excel, like bar charts, line graphs, and pie charts. Consider the kind of relationship you want to show between your variables when selecting your graph type.

Step 4: Customize your graph

Use the ‘Chart Tools’ to format your graph, including things like the graph title, axis titles, and colors.

Customizing your graph not only makes it more aesthetically pleasing but also easier to understand. Make sure your titles are descriptive and your color choices are readable.

Step 5: Analyze and interpret

Take a moment to look at your graph and see what story your data is telling.

Creating the graph is only the first step. Now, you should interpret what the graph is showing. Are there any clear trends or outliers? What does the graph say about the relationship between your variables?


Visual AidA graph can transform complex data into a visual format that is easier to understand and analyze.
Comparison ToolGraphs make it simple to compare different sets of data and quickly identify trends or patterns.
Data AccessibilityBy turning numbers and words into a graph, you make your data more accessible to people who might not be familiar with the topic.


Misinterpretation RisksIf not created correctly, graphs can be misleading and lead to incorrect conclusions.
Over-simplificationA graph might over-simplify data, omitting important details that are present in the raw data.
Design ChallengesCreating a graph that is both informative and visually appealing can sometimes be a challenge, especially for complex data sets.

Additional Information

When making a graph in Excel with word and number variables, there are a few additional things you’ll want to keep in mind. Firstly, consider the scale of your number variables. If the numbers vary greatly, you might need to adjust the scale of your graph to ensure all data is visible and properly represented.

Moreover, think about who will be viewing your graph. Tailor the design and complexity of the graph to your audience. A graph meant for a statistical analyst might look very different from one intended for a general audience.

Lastly, remember that while Excel is a powerful tool, it’s not the only one out there. If you find Excel’s graphing capabilities limiting, you might want to explore other software like Tableau or Google Sheets, which also offer robust graphing options. However, for many users, Excel will provide all the necessary functions for creating informative and visually appealing graphs.


  1. Enter your data with one column for word variables and another for number variables.
  2. Select the data you want to include in your graph.
  3. Choose the type of graph that best represents your data.
  4. Customize your graph with titles, colors, and other formatting options.
  5. Analyze and interpret the data presented in your graph.

Frequently Asked Questions

What type of graph should I use for word and number variables?

The type of graph you choose depends on the relationship you want to illustrate. Bar charts or column charts are commonly used for this data combination.

Can I make a graph in Excel with more than one word variable?

Yes, you can create a graph with multiple word variables. Just make sure to organize your data clearly in the spreadsheet before creating the graph.

How do I ensure my graph is not misleading?

Make sure your data is accurate and that your graph’s scale and labels accurately reflect the data’s values and categories.

Can I add a trendline to my graph in Excel?

Yes, Excel allows you to add trendlines to certain types of graphs, such as scatter plots and line graphs.

How can I share my Excel graph with others?

You can share your Excel graph by copying and pasting it into other Microsoft Office applications, exporting the chart as an image, or sharing the Excel file itself.


Creating a graph in Excel with word and number variables is a skill that’s invaluable across various fields and applications. Not only does it allow you to present data in a visually digestible format, but it also facilitates better data interpretation and decision-making. Remember, the key to a successful graph lies in accurate data entry, selecting the appropriate graph type, and thoughtful customization.

If you’re keen on harnessing the full potential of Excel’s graphing capabilities, consider exploring more advanced features and experimenting with different graph types. And most importantly, practice makes perfect. So, grab some data and start graphing!

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