Printing a Word document without comments is a breeze once you know how. Basically, you need to adjust your print settings to exclude comments before hitting that print button. First, navigate to the “File” tab, and select “Print.” Then, choose “Print All Pages” and click on “Print Markup” to uncheck it. Voila! Your document is ready to print without those pesky comments.
How to Print Without Comments in Word
Let’s dive into the nitty-gritty of printing your Word document without comments. Follow these steps, and you’ll be ready to hit print in no time.
Step 1: Open Your Document
Open the Word document that you want to print.
When you have your document open, it’s easier to manage the print settings. Double-check that your document is complete before proceeding.
Step 2: Go to the File Tab
Click on the “File” tab in the top left corner of the screen.
This step takes you to the backstage view, which is where you control printing and other document settings. The File tab is like the gateway to your document’s inner workings.
Step 3: Select Print
Choose the “Print” option from the sidebar.
By selecting “Print,” you’re preparing to adjust how your document will come out of the printer. This is where the magic happens.
Step 4: Access the Print Settings
Click on “Print All Pages” and then “Print Markup.”
This is a crucial step. “Print Markup” is the setting that usually includes comments. Unchecking it ensures you’ll only print the main content.
Step 5: Uncheck Print Markup
Uncheck the “Print Markup” option.
This step tells Word to ignore any markup, such as comments or track changes. Your document will print cleanly without distractions.
After following these steps, your document will print without any comments. You’ll have a clean, professional copy that’s ready to share or submit.
Tips for Printing Without Comments in Word
- Double-Check Settings: Always double-check that “Print Markup” is unchecked before printing to avoid unwanted comments.
- Use Print Preview: Check the Print Preview to ensure your document looks right before printing.
- Update Document: Save any changes before printing to ensure your latest edits are included.
- Explore Shortcuts: Learn keyboard shortcuts to access print settings faster.
- Create a Custom View: Set up a custom view that hides comments if you print without them often.
Frequently Asked Questions
How do I print without comments?
Uncheck “Print Markup” in the print settings.
Can I remove comments instead of hiding them?
Yes, you can delete comments before printing if you wish.
Will this work on all Word versions?
Yes, though the interface may vary slightly between versions.
Can I print specific pages without comments?
Yes, use the “Pages” option in the print settings to select specific pages.
Is there a way to keep some comments and hide others?
Unfortunately, the “Print Markup” option is all or nothing for comments.
Summary
- Open your document.
- Go to the File tab.
- Select Print.
- Access the Print Settings.
- Uncheck Print Markup.
Conclusion
Printing without comments in Word is a simple task once you know how. It’s a handy skill for both students and professionals who need clean, distraction-free documents. Whether you’re submitting a paper or sharing a report, these steps ensure a polished final product.
If you often find yourself needing to print without comments, consider setting up a custom view or learning keyboard shortcuts to speed up the process.
Remember, technology is here to make our lives easier, and mastering these small tricks can save time and prevent frustration. So go ahead, give it a try next time you’re working in Word, and enjoy the satisfaction of a clean printout! If you’re curious about more Word tips, be sure to explore further options and customization features. Happy printing!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.