How to Print a Google Sheet: Step-by-Step Guide

Printing a Google Sheet is a simple process that anyone can do. All you need is a Google account, access to the internet, and a printer.
In just a few clicks, you can transform your digital spreadsheet into a physical document. Whether you’re printing out a budget, a schedule, or a report, this guide will help you get the job done quickly and efficiently.

Step by Step Tutorial: How to Print a Google Sheet

Before we dive into the steps, let’s understand what we’re about to do. Printing a Google Sheet involves adjusting print settings, previewing the document, and sending it to the printer. It’s a straightforward process once you know where to find the necessary options.

Step 1: Open your Google Sheet

The first step is to open the Google Sheet you want to print.

Opening your Google Sheet is as easy as going to and clicking on the file you wish to print. Make sure you’re logged into your Google account to access your files.

Step 2: Click on ‘File’

Once your Google Sheet is open, click on ‘File’ in the top left corner of the screen.

The ‘File’ menu is where you’ll find all the options for managing your document, including the print option.

Step 3: Select ‘Print’

From the ‘File’ menu, select ‘Print.’ This will open the print settings for your Google Sheet.

The print settings allow you to customize how your document will appear when printed, such as orientation, scale, and margins.

Step 4: Adjust print settings

In the print settings, adjust any options you need to change, such as printer, sheets, layout, and scale.

Make sure to preview your document after making changes to see how it will look when printed. This can save you from wasting paper on incorrectly formatted prints.

Step 5: Click on ‘Next’

After adjusting your settings, click on ‘Next’ to proceed to the print preview.

The print preview is an essential step as it gives you one final look before sending the document to the printer.

Step 6: Send to printer

In the print preview, review your document and, if everything looks good, click on ‘Print’ to send the document to your printer.

Congrats! Your Google Sheet is now on its way to becoming a tangible copy. Just wait for it to print, and you’re all set.

After completing these steps, your Google Sheet will be printed and ready to use. You can now hold in your hands what was once just on your screen.

Tips for Printing a Google Sheet

  • Always preview your document before printing to avoid errors.
  • Check your printer settings to ensure they match the requirements of your document.
  • Consider the scale of your print; you might need to adjust it to fit all your data on one page.
  • If printing multiple sheets, make sure to specify which sheets you want to print in the settings.
  • Save ink by only printing the necessary information, and use print ranges to print specific cells.

Frequently Asked Questions

How do I print only certain cells in a Google Sheet?

To print specific cells, highlight the cells you want to print, go to ‘File,’ select ‘Print,’ and choose ‘Selected cells’ in the print settings.

Can I print a Google Sheet in landscape orientation?

Yes, in the print settings, under ‘Layout,’ you can select ‘Landscape’ to change the orientation of your printed document.

How do I print gridlines in my Google Sheet?

In the print settings, check the box labeled ‘Show gridlines’ to include them in your printed document.

Can I print multiple sheets at once?

Yes, in the print settings, under ‘Sheets,’ select the sheets you want to print. You can choose ‘All sheets’ or specify which ones.

Is it possible to print a Google Sheet with comments?

Currently, there’s no option to print comments directly from Google Sheets. However, you can copy the comments into the cells as notes before printing.


  1. Open your Google Sheet.
  2. Click on ‘File.’
  3. Select ‘Print.’
  4. Adjust print settings.
  5. Click on ‘Next.’
  6. Send to printer.


Printing a Google Sheet is a handy skill that can help you in many scenarios, from sharing information in a meeting to keeping a physical backup of important data. With the steps outlined in this article, you can print your Google Sheets with confidence, knowing that you won’t miss out on any crucial details. Remember to use the tips provided to optimize your printing process and save time and resources. If you have any further questions, don’t hesitate to explore the frequently asked questions section, and always preview before you print. Happy printing!

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