How to Select Draft Quality Printing in Excel 2010

Highly customized spreadsheets in Microsoft Excel often go through several different versions before they are finalized and ready to be used or seen by their intended audience. The process of finalizing a worksheet can often include adjustments or revisions that are easiest to make when the spreadsheet is viewed on paper, rather than on a computer screen. But if the spreadsheet includes a lot of graphics or color, you may be worried about wasting a lot of ink.

Excel 2010 has a feature called “Draft Quality” that will allow you to print your spreadsheet without any of the graphics included on the page. Our guide below will show you where to find this setting and turn it on.

 

What is Draft Quality in Excel 2010 and How Do I Turn It On?

The steps below will set your current Excel worksheet to print at draft quality. This means that the worksheet will print faster, and use less ink. Excel accomplishes this by not printing graphics or certain elements of the worksheet, such as gridlines or fill colors. The draft quality option is best used when, as the name implies, you simply need to print a draft of your worksheet.Whether this is because you find it easier to work with a printed version of your spreadsheet, or because you want to minimize the amount of ink that you use, there are a lot of good uses for this option.

 

Step 1: Open your worksheet in Microsoft Excel 2010.

 

Step 2: Click the Page Layout tab at the top of the window.

click the page layout tab

 

 

Step 3: Click the Page Setup button at the bottom-right corner of the Page Setup section of the Office ribbon.

click the page setup button

 

 

Step 4: Click the Sheet tab at the top of the Page Setup window.

click the sheet tab

 

 

Step 5: Check the box to the left of Draft Quality, then click the OK button at the bottom of the window.

check the draft quality option

 

 

If you need to print out the spreadsheet to share with teammates or colleagues, and you need it to include your graphics and sheet elements, remember to return to this menu and turn off the “Draft Quality” option.

 

If you are looking for other ways to improve your printed Excel spreadsheets, check our our guide to better printing in Excel. There are a lot of simple settings in Excel which can minimize the amount of ink and paper that you use, while also making your spreadsheets look better on paper.

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