How to Compress Media in Powerpoint 2013

It’s getting easier to share large files with cloud storage services like Dropbox, but many email providers and websites still have low file size limitations. This can be problematic if you need to upload a Powerpoint presentation for an online class or a business presentation, only to find that your Powerpoint file is too large. If your presentation uses a lot of media like video or audio, however, Powerpoint 2013 does have an option that allows you to compress these files and reduce the overall file size of the presentation.

 

How to Reduce File Size in Powerpoint 2013 By Compressing Media

While this is going to result in significant file size reductions in many cases, it is not always going to solve file size problems. Some very large presentations can only be reduced so far, especially if they are long presentations with accompanying audio files to go with them. But I have seen this tool be very effective before, often reducing some presentations by as much as 90%.

Always be sure to save the compressed file with a different name than the original file. Using a different file name will preserve the original file in its’ unaltered state in case the compression has a negative effect on the quality or function of the slideshow.

 

Step 1: Open your presentation in Powerpoint 2013.

 

Step 2: Click the File tab at the top-left corner of the window.

click the home tab

 

 

Step 3: Click the Info option in the column at the left side of the window.

select the info option in the column at the left side of the window

 

 

Step 4: Click the Compress Media button at the center of the window, then select your desired level of compression. I usually use the Internet Quality option if it’s something I need to email or upload to a website, but each option will provide a different level of compression and, thus, file size.

click compress media, then choose your preferred level of compression

 

 

Step 5: Wait for the compression to complete. You should see a window like this during the compression process.

how to compress media in powerpoint 2013

 

 

As mentioned before, it’s a good idea to now save this compressed version of your presentation with a different name.

 

It’s always a good decision to back up important files on a different computer, cloud storage service or an external hard drive. If you have been looking for an external hard drive to store important files, check out this 1 TB option from Amazon. It’s affordable, and will give you a lot of storage space.

You can change the color of hyperlinks in Powerpoint 2013 if the default color doesn’t coordinate well with the appearance of the rest of your presentation.

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