Group by Conversation in Outlook 2010


As more and more of our personal and business conversations take place by email, our inboxes are starting to get pretty cluttered. Aside from leading to Outlook file size bloat (which you can partially combat by learning how to delete items on exit in Outlook), it just means that there are more and more messages in your folders that you do not need, or that are preventing you from quickly finding your important messages. But you can make an effort to resolve this problem by learning how to group your messages by conversation in Outlook 2010. If you have a lot of threaded messages in Outlook this can be a very helpful feature which will reduce the amount of time you spend looking for messages.

 

Grouping Messages by Conversation in Outlook 2010

Note that applying this sorting method to your inbox will not remove or affect the messages that are stored in your Outlook folders. And if you don’t like how it changes your display options, you can easily turn it off and return to the default folder view in Outlook.

 

Step 1: Launch Outlook 2010.

Step 2: Click the message folder that you want to sort by conversation (probably your inbox, but your needs may vary.)

Step 3: Click the View tab at the top of the window.

outlook 2010 view tab

 

Step 4: Check the box to the left of Show as Conversations in the Conversations section of the ribbon at the top of the window.

how to group messages by conversation in outlook 2010

 

Step 5: Click the This folder option to display all conversations in that folder as conversations. You can also choose the All folders option if you want to apply this setting to every folder in Outlook.

apply sorting to folder

 

All of the messages in your folder will then be sorted by conversation. Conversations with multiple messages will display a little arrow to the left of the conversation that you can click to see the rest of the messages.

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