How to Change the Outlook 2010 Send Receive Frequency


I personally use Outlook 2010 with such frequency that I leave it open for the entire day while I am working. It does not consume a lot of system resources, and I appreciate having the ability to see a pop-up notification every time I receive messages. However, despite the frequency with which Outlook checks my account for new messages, I still find myself periodically pressing F9 in the program to manually trigger a check. If you are in a similar situation and want to have Outlook 2010 check for new messages more often, you can modify the frequency in the Outlook 2010 send and receive settings. Continue reading to learn how to change the send and receive settings in Outlook 2010.

 

How to Change the Send and Receive Time in Outlook 2010

 

The frequency settings for Outlook’s send and receive utility are so important and such an issue of concern for Outlook users that the feature has its’ own menu. You can access the menu by opening the Options menu in Outlook 2010.

Find the Options menu by launching Outlook 2010, clicking the File tab at the top-left corner of the window, then clicking the Options link at the bottom of the left column.

open the outlook 2010 options menu

 

This Options menu has many different sections of settings, many of which you might be able to modify to enhance your Outlook 2010 usage experience. However, the settings that we want to adjust for the purpose of this tutorial can be found on the Advanced menu.

click advanced on the options menu

 

Scroll to the Send and receive section at the center of the window, then click the Send/Receive button.

how to change the send and receive settings in outlook 2010

 

A new window, entitled Send/Receive Groups, will open above your current Outlook 2010 window.Under the section labeled Settings for group “All Accounts”, you will see a Schedule an automatic send/receive every x minutes option.

the outlook 2010 send and receive groups menu

 

Confirm that the box to the left of this option is checked, then enter a value using the drop-down menu. Note that you can enter any whole numerical value into this field, and Outlook will perform send and receive checks at the frequency that you have defined. You cannot insert decimal points to define your frequency. This means that the most often you can have Outlook check for new messages is every minute. That setting might be a little excessive for most people, but the option exists if you are so inclined. I typically keep my frequency set at five minutes, which is often enough that I do not need to perform manual checks, but is not so infrequent that I could end up being behind on important events or information.

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